August 2024 Minutes

Written By Alex Holt

Meeting Date: August 15, 2024

Directors Present:  Chairperson Wilhite, Treasurer Baird, Secretary Norris, Head of School Byely, Dr. Dowden, Mr. Tooley, Mrs. Johnson, Dr. Baker, Mrs. Reese, Mrs. Harcourt (new Director), Mrs. Witter (new Director)  

Directors Absent:  Mr. Momoh (new Director)

Others in Attendance: TPCS Director of Advancement, Jenny Sturgis; Jonathan Weir (new Facilities Supervisor)

Call to Order: 6:08 pm

Opening Prayer: Chairperson Wilhite

Introduction of New TPCS Employees – Head of School Byely

  • Jonathan Weir, newly hired Facilities Supervisor, introduced himself to the Board.

Annual Fund Campaign Presentation – TPCS Director of Advancement, Jenny Sturgis

  • Mrs. Sturgis provided an update on how the annual fund campaign has been developing and what the next steps will be as the school begins implementation.

  • Focus on determining “who we are”.

    • Understanding who is already here, 

  • Project update

    • Discussions with teachers, parents, and families

  • Campaign Title: Grow Together

    • GrowTogether2029.org

    • 5-year vision campaign designed to prepare school for the next 50 years

  • Program

    • Elevate Our Foundation - Knights Fund (annual fund), debt payment management, campus upgrades

    • Enrich Our Programs – academics, outdoor ed, fine arts, athletics

    • Expand Our Reach – enrollment growth, identity development, new family experiences

  • Goals

    • Every Family Gets Connected

    • Every Family Gives Back

Director Conflict of Interest and Statement of Faith Forms – Chairperson Wilhite

  • Forms to be updated

Review of July Meeting Minutes – Secretary Norris

Action: Head of School Byely noted a correction to the next meeting of the Ambassador’s Council; Motion by Dr. Baker to Amend and Approve and approve the Minutes; Motion was Seconded by Dr. Dowden; Motion Carried via Voice Vote

Financial and 2024-25 Budget Update – Treasurer Baird

  • Bridge Loan and Line of Credit paid off by end of 2024

  • Because cost cuts have resulted in such a lean operation, our costs are not sustainable, so the Board needs to bear that in mind

  • Continued vigilance on things that may have been missed due to drastic uptick in projections.

  • Head of School worked directly with advancement on maximizing revenue while keeping operational costs to a minimum

  • Change very likely due to enrollment increase

  • Treasurer Baird suggests creation of official Board Policy with goals and parameters for each presented budget

Action: Motion by Mrs. Johnson to Approve the Budget as presented; Motion was seconded by Treasurer Baird; Motion Carried via Voice Vote

2024-25 Board Officer Discussion – Chairperson Wilhite

Action: Motion by Mr. Tooley to Approve the 2024-2025 Slate of Officers (Jon Wilhite as Chairperson, Bob Baird as Treasurer, and Andrew Norris as Secretary); Motion was Seconded by Mrs. Johnson; Motion Carried via Voice Vote

Head of School Report – Head of School Byely

Other Business

  • Strategic Planning

    • 3-year plan in place by October

  • September Meeting

    • Regular meeting is canceled

    • Board will meet with Strategic Vision coordinator on the evening of September 26

Closing Prayer

Executive Session

  • Recess at 8:15 pm

  • Discussion of Staffing & Operational Issues

  • Head of School Performance Discussion

  • The Meeting was Reconvened at 9:16 pm.


Adjournment: The Meeting stood adjourned at 9:17 pm.

Alex Holt

I’m an Indianapolis-based creative director and brand designer who helps brands leverage their biggest asset…themselves.

https://crtrstudio.com